Privacy Notice

Ashdon Mechanical Ltd ("we", "us", "our") takes your privacy and the protection of your personal data very seriously. We are committed to ensuring Data Protection and Information Security in accordance with the Data Protection Act 2018, the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).

This privacy notice explains what personal data we may collect about you, how and why we use it, and the steps we take to ensure it remains secure. It also outlines your rights regarding your personal information.

This notice applies to individuals who access or provide personal data via our website or any other digital platform operated by Ashdon Mechanical Ltd. Our website and platforms are not intended for minors (except where specifically stated), and we do not knowingly collect data related to children.

Please note, our website and platforms may contain links to third-party websites. We are not responsible for the privacy practices of such websites. We recommend reviewing their privacy policies separately.

We may update this notice from time to time. The most recent version will always be available on our website or upon request.

 
Information About You
This notice applies to any personal data you provide to us via our website or other digital platforms.

Personal data may include your name, address, email address, and telephone number. In some cases, we may collect special category data, such as health information, biometric data, racial/ethnic origin, or criminal background, where legally permitted and required.

When interacting with our platforms (e.g., contact forms, enquiries, job applications), we may ask for personal and contact details, such as your name, organisation, address, email address, and phone number.

 
How We Use Your Information and Why
We will only use your personal data where legally permitted. This may include:

Fulfilling a contractual obligation or taking steps before entering into a contract.
Meeting a legal obligation.
Performing a task in the public interest.
Pursuing our legitimate interests (unless overridden by your rights).
Where you have given your consent, which you may withdraw at any time.

Ashdon Mechanical Ltd may process your personal data to:

Respond to enquiries or communications.
Manage recruitment, employment applications, or work experience requests.
Support HR processes (e.g., training, development, payroll).
Comply with legal requirements (e.g., health and safety, tax).
Deliver, improve, or promote our services.
Your personal data may be shared within Ashdon Mechanical Ltd or with third-party service providers, strictly for these purposes.

If we intend to use your data for another purpose, we will inform you of that purpose and the legal basis.

 
Failure to Provide Personal Data
If you do not provide requested personal data, we may not be able to fulfil a legal obligation, respond to your enquiry, or deliver a contracted service.

 
Who We Share Your Information With
We may share your personal data with:

Third-party service providers acting on our behalf (e.g., IT providers, consultants)
Regulatory bodies (e.g., HMRC, HSE) where legally required
Partners in connection with recruitment or joint service delivery
We only share information when necessary, and all parties are required to comply with UK data protection law.

 
Data Security and Assurance
Ashdon Mechanical Ltd ensures all personal data is processed securely and only used in accordance with this privacy notice. Our third-party processors are contractually obligated to use your data only under our instructions and to maintain appropriate security standards.

 
International Transfers
If we transfer your data outside the UK (e.g., to a service provider), we ensure your data is protected by:

Using countries with an adequacy decision by the UK government
Implementing standard contractual clauses or similar safeguards
 
Your Rights
Under UK GDPR, you have the right to:

Be informed about how your data is used.
Access your personal data.
Request correction of inaccurate data.
Request deletion of your data (in certain circumstances).
Object to processing (including for marketing).
Restrict or limit data processing.
Data portability (receive data in a commonly used format).
Withdraw consent at any time (where processing is based on consent).
Complain to the Information Commissioner’s Office (ICO).
You can exercise these rights at any time by contacting us using the details below. There is usually no fee for this.

 
Cookies
We use cookies on our website to enhance user experience, analyse site traffic, and improve our services. You can choose to accept or adjust your cookie preferences. However, please note that some essential cookies are necessary for full functionality and cannot be disabled.

 
Accuracy of Your Data
You confirm that the personal data you provide to us is accurate. Please notify us of any changes to your information during your engagement with us.

 
How Long We Keep Your Data
We will only retain your data for as long as necessary to fulfil the purposes outlined in this notice or to comply with legal obligations.

Details of our data retention periods are available on request.

 
Contacting Us
If you have any questions about this notice or your personal data, please contact:

Ashdon Mechanical Ltd
A Cooper
[email protected]

 
Complaints
If you have concerns about how we handle your data, please contact us first. If you are not satisfied, you may also contact the Information Commissioner’s Office:

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Website: https://ico.org.uk/make-a-complaint

Helpline: 0303 123 1113